2020 Annual Parish Meeting
Here are the draft minutes of the 2020 Annual Parish Meeting held on January 19th, subject to approval at the 2021 meeting.
ST. JOHN’S EPISCOPAL CHURCH
34TH STREET AT RAINIER AVENUE
MOUNT RAINIER, MARYLAND 20712
Minutes of the ANNUAL PARISH MEETING
Sunday, January 19, 2020
The 2020 Annual Meeting of St. John’s Parish, Mount Rainier, was called to order with prayer by the Priest-in-Charge, Rev. Canon Daniel Darko, immediately following a single worship service at 10 AM. Fr. Darko appointed Brian Roman to serve as clerk of the meeting.
Copies of the agenda and the 2019 Annual Meeting minutes were distributed
An opportunity was provided to review the minutes of the 2019 meeting. A single correction was noted: Under “Treasurer’s Report”, the comment in the last paragraph was incorrectly attributed to Waltina Spencer. Instead, the speaker was Malphina Wright.
NOMINATIONS AND ELECTIONS
Elections were in order for a Junior Warden, three Vestry members for full terms, two Delegates and an Alternate to Convention, and a Vestry Youth Representative. The Clerk announced that a nomination petitions had been submitted for Junior Warden, Vestry and Youth Representative and that nominations would need to be made from the floor for Delegate and Alternate to Convention.
Nominations were accepted from the floor for the other offices to be filled. Ballots were distributed and members cast their votes. The meeting proceeded while the ballots were counted.
REPORTS FROM COMMITTEES AND GROUPS
The Choir and the Daughters of the King filed written reports, which were distributed with the agenda.
The Treasurer, Arthur Dixon, had submitted a summary 2019 Treasurer’s Report which was distributed, but Mr. Dixon was not in attendance at the meeting. One item under “expenses” needed explanation, since the amount reported was only $5 but $3000 had been budgeted. This was because money collected for Outreach had been used for renovation of the Father Brown Room instead – this expenditure was reported under Building & Maintenance.
As the summary seemed insufficient and there was no budget submitted, Mr. Alfred During complained of “incompetence” and asked Fr. Darko to hold a subsequent parish meeting with the Finance Committee in attendance.
A question was asked about why the same people count the collection every Sunday. Fr. Darko replied that the counters are all volunteers and there have been no new volunteers.
Mr. During offered to serve on the Finance Committee and Fr. Darko then appointed him to do so. He accepted and offered to arrange for another meeting to prepare a full report. Mr. Donald Davies has also been voted in to the committee and pointed out that the financial report and budget are the responsibility of the committee an the treasurer, not the whole Vestry. Mr. During MOVED that the final budget be a comparative one reflecting the coming year and past two years. This was followed by an amendment to suspend the current (2019) financial report. Ms. Joan Stuart stated that Fr. Darko had asked her to assist Mr. Dixon with the financial records but she did not have access to the software. Mr. Leslie Rogers-Wright offered the date of February 23rd for a meeting to receive and discuss the Financial Report. The motion was approved.
JUNIOR WARDEN’S REMARKS
None. (The outgoing Junior Warden, Ms. Cheryl Thomas, was not present.)
SENIOR WARDEN’S REMARKS
Mr. David Creese made the following observations:
• Welcome to the new 2020 Vestry (see election results below)
• There will need to be a lot of work to maintain the structure. Thanks to all who worked on events the past year to raise the funds for repairs to the roof, kitchen, and Fr. Brown Room; getting the gas reconnected; new flooring and replacing an air conditioning unit. Two units still need work.
• A final budget for 2020 depends on members’ contributions. Thanks to all who have pledged. “If you have not done so yet, please do so NOW!”
• Next month, we will report on what needs to be done – let’s do it!
REMARKS OF THE PRIEST-IN-CHARGE
Following the nominations, only the Vestry positions were contested. The following persons were duly elected:
For Junior Warden: Egerton Forster-Jones
For Vestry: Deanie Anderson, Richard Gabbidon, Leslie Rogers-Wright
For Delegate to Diocesan Convention: Carol Hazlewood, Brian Roman
For Alternate Delegate to Convention: Gloria June Dove
For Youth Representative: Andrew Asaboro
A motion to adjourn was made and seconded, and the meeting was adjourned at 1:34 p.m.
Brian A. Roman
Clerk of the Meeting